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Minutes | Special Meeting of the Board

A Special Meeting of the ICANN's Board of Directors was held via teleconference on 15 November 2004 and was called to order at 1:08 PM Pacific Standard Time (PST), California). Chairman Vinton G. Cerf presided over the entire meeting. The following other Board Directors participated in the entire meeting: Raimundo Beca, Tricia Drakes, Mouhamet Diop, Hagen Hultzsch, Veni Markovski, Thomas Niles, Michael D. Palage, Alejandro Pisanty, and Paul Twomey. The following Board Members were not present on the call: Ivan Moura Campos, Hualin Qian, and Njeri Rionge. The following Board Liaisons participated in all or part of the meeting: Steve Crocker, Security and Stability Advisory Committee Liaison; Roberto Gaetano, At Large Advisory Committee Liaison; Francisco A. Jesus Silva, Technical Liaison Group Liaison; and, John Klensin, IETF Liaison. The following Board Liaison was not available for the call: Mohamed Sharil Tarmizi, Governmental Advisory Committee Liaison. The following Board Members Elect listened to the call, but did not participate: Joichi Ito and Vanda Scartezini. John O. Jeffrey, General Counsel and Board Secretary participated in the meeting. The following ICANN staff members also participated in the meeting: Doug Barton, General Manager for IANA; Tina Dam, Chief gTLD Registry Liaison; Kurt J. Pritz, Vice President of Business Operations; Barbara Roseman, ICANN Policy Development Support Staff; Diane Schroeder, Chief Financial Officer; Theresa Swinehart, General Manager of Global Partnerships and, Paul Verhoef, Vice President Policy Development Support.

Chairman Cerf made some opening remarks. Dr. Twomey also made introductory remarks and then the Board engaged in discussion regarding the following items and in some cases adopted resolutions, as set forth below:

Redelegation of .ZA ( South Africa)

Doug Barton, General Manager IANA introduced the redelegation request. Dr. Twomey responded to questions regarding the technical contacts willingness to transfer data. Vint Cerf, Tom Niles and John Klensin all participated in the discussion. Michael Palage suggested some additional language be added to the staff’s proposed resolution. After some discussion by various board members, Veni Markovski moved, and Mouhamet Diop seconded, that the Board adopt the following resolution:

Whereas, the .za Domain Name Authority has requested the redelegation of the .ZA ( South Africa) ccTLD.

Whereas, the South African Parliament passed the Electronic Communications and Transactions Act, 25 of 2002 under which the .za Domain Name Authority (a non-profit South African corporation) was designated to accept redelegation of the South African ccTLD (.za).

Whereas, the local Internet community and government appear to support the proposed redelegation.

Whereas, the current contacts for the ccTLD both agree to the redelegation.

Whereas, ICANN and IANA staff have been in discussions with the proposed redelegee and recommend the approval of the redelegation.

Resolved [04.92] that the proposed redelegation of .ZA to the .za Domain Name Authority is approved.

This resolution was unanimously approved by the Board, 10-0.

Redelegation of .FO ( Faroe Islands)

Doug Barton, IANA General Manager introduced the topic for discussion, members of the Board reviewed and commented on the .FO redelegation and proposed resolutions with additional language being added at the request of Michael Palage and Vint Cerf. Following this discussion, Tom Niles moved for a vote on the following resolution, which was seconded by Alejandro Pisanty:

Whereas, the FO Council has requested the redelegation of the .FO ( Faroe Islands) ccTLD.

Whereas, the local Internet community and government appear to support the proposed redelegation.

Whereas, the current contacts for the ccTLD both agree to the redelegation.

Whereas, ICANN and IANA staff have been in discussions with the proposed redelegee and recommend the approval of the redelegation.

Whereas, the FO Council was recognized by the Faroese Minister of Trade and Industry and established by the local Internet community in January 2001.

Whereas, in 2002 the FO Council implemented new domain name regulations and established FO-Umsitingin (the FO-administration). The FO Council has accepted to become the sponsoring organisation for the ccTLD .FO.

Resolved [04.93] that the proposed redelegation of .FO to the FO Council is approved.

This resolution was unanimously approved by the Board, 10-0.

Global Name Registry (.NAME) Request for Extension to Implement Extensible Provisioning Protocol v1.0

Tina Dam, Chief Registry Liaison introduced the proposed resolution. Vint Cerf provided additional comments. Veni Markovski, Tricia Drakes, Michael Palage and John Klensin all asked questions and provided comments. Following this discussion Michael Palage moved, and Hagen Hultzsch seconded the request for a vote on the following resolution:

Whereas, GNR, the ICANN-designated operator of the .name registry has requested an extension of time for the implementation of EPP.

Whereas, the gTLD registries and registrars continue to work together to foster a coordinated plan for implementation of the EPP v.1 across all gTLD registries.

Whereas, granting the requested extension would allow for a smooth transition and implementation of EPP v1.0 and would be beneficial for the both the .name registry and registrars.

Resolved [04.94], the President and General Counsel are authorized to extend the .name registry EPP implementation deadline for a reasonable time to allow for its introduction in coordination with other gTLD registries and registrars.

The Board passed this resolution 9-0 with one abstention from Veni Markovski.

Approval of Directors' Expense Reimbursements

Vint Cerf introduced the staff proposed resolutions regarding payment of Board of Directors expenses. There were board discussion and comments from Michael Palage, Tricia Drakes, Hagen Hultzsch, and Veni Markovski. Following this discussion, Vint Cerf moved, and Tom Niles seconded a request for a vote on the following resolution:

Whereas, Article VI, Section 22 of the ICANN bylaws provides that the Board may authorize the reimbursement of actual and necessary reasonable expenses incurred by Directors performing their duties as Directors;

Whereas, the following expenses, incurred by Directors during the current fiscal year, did not receive prior approval: Hagen Hultzsch, for travel to the EGENI meeting in Paris in July 2004, total expense of $955.66; Alejandro Pisanty, for travel to the ICANN office for meetings with CEO & staff in July 2004, total expense of $383.01; Tricia Drakes, for travel to the ICANN office for meetings with CEO & staff in August 2004, total expense of $4811.53; Veni Markovski for travel to the WSIS meeting in Geneva in July 2004 and to the ICANN office for meetings with the staff in September 2004, total expense of $4020.49; Njeri Rionge, for travel to the ICANN office for meetings with CEO & staff in October 2004, total expense of $4,925.80.

Whereas, it was not practicable for the Board to approve these expenses in advance of such travel and each Director has presented documentation of those expenses, and the Board finds those expenses to be actual and necessary reasonable expenses in performance of each of the Director's respective duties as ICANN Directors;

Resolved [04.95] that the Board hereby authorizes the reimbursement of expenses to Directors as follows: Hagen Hultzsch, for travel to the EGENI meeting in Paris in July 2004, total expense of $955.66; Alejandro Pisanty, for travel to the ICANN office for meetings with CEO & staff in July 2004, total expense of $383.01; Tricia Drakes, for travel to the ICANN office for meetings with CEO & staff in August 2004, total expense of $4811.53; Veni Markovski for travel to the WSIS meeting in Geneva in July 2004 and to the ICANN office for meetings with the staff in September 2004, total expense of $4020.49; Njeri Rionge, for travel to the ICANN office for meetings with CEO & staff in October 2004, total expense of $4,925.80.

This resolution was unanimously approved by the Board, 10-0.

Extension of Marina del Rey Office Lease

Kurt Pritz, Vice President, Business Operations introduced the proposed resolution and outlined the relevant provisions which would impact ICANN’s business. Vint Cerf and Steve Crocker asked questions and made comments. Following this discussion, Tricia Drakes moved, and Tom Niles seconded a request for a vote on the following resolution:

Whereas, the University of Southern California, from which the Corporation currently subleases its offices in Marina del Rey, has offered to extend the sublease for one year from 1 October 2005 to 30 September 2006.

Whereas, the Board determines that the extension of this sublease is in the best interests of the organization;

Resolved [04.96] that the President and General Counsel are authorized on behalf of ICANN to enter into an extension to the lease for ICANN's present offices in Marina del Rey for an additional year, with rent plus property taxes and utilities not to exceed US$300,000 for this period, consistent with the current and previous years' budgets.

This resolution was unanimously approved by the Board, 10-0.

Update on .UA

Paul Verhoef, Vice President of Policy Development Support and Doug Barton, General Manager provided information to the Board on the current status of .UA. There was additional board discussion on this topic and ICANN staff was directed to continue to keep the Board advised regarding the ccTLD.

Update on gTLD Process

Paul Verhoef, Vice President of Policy Development Support provided an update on the new gTLD implementation strategy process. There was additional board discussion on this topic and ICANN staff was directed to continue to keep the Board advised regarding the progress on these issues.

Update on sTLD Application Process

Kurt Pritz, Vice President, Business Operations provided an update on the status of the process for each of the ten applicants. There was limited board discussion regarding the process points.

Update on .NET Successor Registry Operator Process

Kurt Pritz, Vice President, Business Operations provided the board with an update on this issue and there was some Board discussion of the schedule.

Adjournment

Vint Cerf formally adjourned the meeting at 3:33 P.M., PST.

 

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."