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Minutes | Special Meeting of the Board

ICANN's Board of Directors held a meeting, duly noticed, by teleconference on 23 July 2003. Directors Ivan Moura Campos, Vint Cerf, Lyman Chapin, Mouhamet Diop, Tricia Drakes, Masanobu Katoh, Veni Markovski, Thomas Niles, Michael D. Palage, Alejandro Pisanty, Hualin Qian, Njeri Rionge (joined while in progress), and Paul Twomey participated. Board Liaison Francisco A. Jesus Silva also participated. ICANN staff member Dan Halloran, Chief Registrar Liaison and Acting Secretary and Esmé Smith, with Jones Day, outside counsel to ICANN, were also in attendance.

Board Appointments

The meeting was called to order at 13:05 UTC by Vint Cerf, in lieu of a formally-appointed Chair for the new Board. The meeting was held for the purpose of filling the positions of Chair and Vice Chair of the new Board, and electing members to each standing committee of the Board. Previously, at the meeting of the Transition Board of ICANN on 26 June 2003 in Montreal, the Board Governance Committee of the Transition Board circulated proposed recommendations for Board positions, which recommendations were then considered by the new Board. It was determined in discussion by the Board that appointments would be in effect only through the 2003 Annual Meeting, prior to or at which time the new Board Governance Committee would be tasked with recommending or affirming appointments.

The Board elected to commence with discussion first of the Chairman and Vice Chair positions and nominations to the same, then the slate of nominees for each committee considered as a whole. The Board accordingly then adopted the following resolutions as noted.

Election of Board Chairman

Resolved [03.131] that Vinton Cerf is elected as Chairman of the New Board under Article XX, Section 2(6) of the Bylaws, to serve until the 2003 Annual Meeting at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and to hold such office until his resignation, removal, or other disqualification from service, or until his successor shall be elected and qualified.

(The Board approved the above resolution by a 11-0-1 vote, with Mr. Cerf abstaining.)

Election of Board Vice-Chairman

Resolved [03.132] that Alejandro Pisanty is elected as Vice-Chairman of the New Board under Article XX, Section 2(6) of the Bylaws, to serve until the 2003 Annual Meeting at the pleasure of the Board and in accordance with the Bylaws of the Corporation, and to hold such office until his resignation, removal, or other disqualification from service, or until his successor shall be elected and qualified.

(The Board approved the above resolution by a 11-0-1 vote, with Mr. Pisanty abstaining.)

Board Committee Appointments

Following discussion, the members of the Board decided that in approval of Board Committee appointments, proposed Committee members, including Committee Chairs, should not feel obliged to abstain from the vote. Each committee was introduced by Vint Cerf, and considered and discussed as a slate.

Executive Committee

Resolved [03.133] that membership of the Executive Committee of the New Board be established, for a term concluding at the 2003 Annual Meeting and to continue on the basis of the Charter as presently in effect, with the following membership: Tricia Drakes, Njeri Rionge and Hualin Qian, along with the Board Chairman, Vice-Chairman and Paul Twomey, President of ICANN as an ex-officio member.

(The Board approved the above resolution by a 12-0-0 vote.)

Board Governance Committee

Resolved [03.134], that membership of the Board Governance Committee of the New Board be established for a term concluding at the 2003 Annual Meeting, to continue on the basis of the Charter as presently in effect, with the following membership: Ivan Campos, Mouhamet Diop, Tricia Drakes, Masanobu Katoh, Thomas Niles, and Alejandro Pisanty (Chair).

(The Board approved the above resolution by a 12-0-0 vote.)

Finance Committee

Resolved [03.135], that membership of the Finance Committee of the New Board be established for a term concluding at the 2003 Annual Meeting, to continue on the basis of the Charter as presently in effect, with the following membership: Ivan Campos (Chair), Tricia Drakes, Thomas Niles, and Michael Palage.

(The Board approved the above resolution by a 12-0-0 vote.)

Audit Committee

Resolved [03.136], that membership of the Audit Committee of the New Board be established for a term concluding at the 2003 Annual Meeting, to continue on the basis of the Charter as presently in effect, with the following membership: Lyman Chapin, Veni Markovski, Thomas Niles, and Njeri Rionge (Chair).

(The Board approved the above resolution by a 12-0-0 vote.)

Meetings Committee

Resolved [03.137], that membership of the Meetings Committee of the New Board be established for a term concluding at the 2003 Annual Meeting, to continue on the basis of the Charter as presently in effect , with the following membership: Ivan Campos, Mouhamet Diop, Veni Markovski (Chair), and Hualin Qian.

(The Board approved the above resolution by a 12-0-0 vote.)

(Njeri Rionge joins the call at this time, and confirms her willingness to serve as Chair of the Audit Committee.)

Reconsideration Committee

Resolved [03.138], that membership of the Reconsideration Committee of the New Board be established for a term concluding at the 2003 Annual Meeting, to continue on the basis of the Charter as presently in effect, with the following membership: Lyman Chapin (Chair), Veni Markovski, Michael Palage, and Njeri Rionge.

(The Board approved the above resolution by a 12-0-0 vote.)

Conflicts of Interest Committee

Resolved [03.139], that membership of the Conflicts of Interest Committee of the New Board be established for a term concluding at the 2003 Annual Meeting, to continue on the basis of the Charter as presently in effect, with the following membership: Lyman Chapin, Masanobu Katoh (Chair), Michael Palage, and Hualin Qian.

(The Board approved the above resolution by a 13-0-0 vote, following discussion of the duties and responsibilities of the members of the Committee and the willingness of proposed Committee members to serve.)

Following discussion among the members of the Board regarding timing of the next meeting of the Board, the meeting was adjourned at 13:45 UTC.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."