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INTERNET CORPORATION FOR ASSIGNED NAMES AND NUMBERS | MINUTES OF REGULAR MEETING

A meeting of the Executive Committee of the Board of Directors of the Internet Corporation for Assigned Names and Numbers ("ICANN") was held by teleconference on 19 February 2003. The following members of the Committee were present by telephone: Vint Cerf, Hans Kraaijenbrink, Sang-Hyon Kyong, Stuart Lynn, and Alejandro Pisanty. Also present on the teleconference was Louis Touton, ICANN's Vice-President, Secretary, and General Counsel.

The meeting was called to order by Dr. Cerf at 22:06 UTC (2:06 pm U.S. Pacific Standard Time).

Approval of Minutes

Dr. Cerf noted that Mr. Touton had circulated draft minutes of the 13 August 2002 meeting of the Executive Committee. Mr. Kraaijenbrink moved, with Dr. Pisanty's second, that the Executive Committee adopt the following resolution:

Resolved [EC03.1] that the minutes of the Executive Committee meeting held on 13 August 2002 are hereby approved and adopted as presented.

The resolution was adopted unanimously.

Reimbursement of President's Expenses

Mr. Touton reported to the Executive Committee that Dr. Lynn has incurred an additional US$18,148.57 in expenses on ICANN business, which Mr. Touton has reviewed and found to be appropriate for reimbursement. Advances in that amount have been made to Dr. Lynn under the procedures adopted by the Executive Committee at its 16 August 2001 meeting. Mr. Touton requested that the Executive Committee now formally authorize reimbursement to Dr. Lynn of the US$18,148.57 in expenses.

Upon motion of Dr. Cerf, seconded by Dr. Kyong, the committee adopted the following motion by a vote of 4-0-1, with Dr. Lynn recusing himself due to his financial interest in the matter:

Whereas, Article XIII, Section 8 of the ICANN bylaws provides that reimbursements of the President's expenses shall be approved by the Board;

Whereas, in resolution 01.109 the Board delegated to the Executive Committee the authority to approve reimbursements to the President;

Whereas, in resolution EC01.13 the Executive Committee authorized the Vice-President and General Counsel to approve advances to the President toward expenses he has incurred in connection with performance of his duties, provided that the amount advanced at any time does not exceed US$20,000;

Whereas, the President has submitted requests for reimbursement of his expenses in the amounts of US$2,023.17, US$715.42, US$2,155.78, US$474.46, US$4,359.62, US$2,399.60, and US$6,020.52;

Whereas, the Vice-President and General Counsel has reviewed these requests, found them to be appropriate, and recommended to the Executive Committee that they be approved;

Whereas, advances to the President totalling US$18,148.57 have been made with the approval of the Vice-President and General Counsel on the basis of these expenses;

Whereas, the Executive Committee has considered whether to approve the reimbursement of these expenses;

Resolved [EC03.2] that the Executive Committee, acting under the authority delegated to it by the Board in resolution 01.109, approves reimbursement to the President of the expenses incurred in the total amount of US$18,148.57.

Reimbursement of ALAC Start-Up Expenses

Dr. Lynn reported that the Interim At-Large Advisory Committee (ALAC) had presented a request for funding totalling US$74,800 for the 2002-2003 fiscal year. The requested funding is for administative expenses in the amount of US$5,300 (telephone conferences, photocopying, and miscellaneous telephone costs), regional expenses in the amount of US$7,500 (various regional organizing expenses), and meeting expenses in the amount of US$52,000 (Interim ALAC member travel to the Rio de Janeiro and Montreal meeting). Dr. Lynn noted that authorization of the meeting expenses for the Rio de Janeiro meeting, estimated to be US$33,000, was urgent because of the Interim ALAC members' needs to book discount fares and obtain visas. He noted that the remainder of the request should be considered by the Board at its next meeting.

Dr. Lynn recommended authorization of the Rio de Janeiro meeting expenses, noting that the At-Large Advisory Committee had started its interactions by e-mail and telephone, and that the effectiveness of the interactions would benefit from the members meeting one another and interacting face-to-face. He also reported that the Finance Committee had reviewed the request, stated that the necessary funds are available, and recommended that the expenses be funded. He therefore moved, with Dr. Pisanty's second, that the Executive Committee adopt the following resolution:

[1] Whereas, in resolution 03.07 the Board appointed the Interim At-Large Advisory Committee to serve, under Article XX, Section 7(5)(a) of the New Bylaws, until such time as ICANN recognizes, through the entry of a Memorandum of Understanding, the Regional At-Large Organizations (RALOs) identified in Article XI, Section 2(4) of the New Bylaws;

[2] Whereas, the Interim At-Large Advisory Committee has requested funding of expenses for its members to travel to and from and to attend the ICANN meetings in Rio de Janeiro, Brazil, in late-March 2003;

[3] Whereas, the President has reviewed the request and recommends that he be authorized to expend, from the 2002-2003 ICANN budget, up to US$33,000 to cover expenses of the Interim At-Large Advisory Committee members for travel to and from and attendance at the Rio de Janeiro meeting;

[4] Whereas, the Finance Committee has stated that the necessary funds are available and recommended that these meeting expenses be funded;

[5] Whereas, while of the view that the At-Large Advisory Committee and its related structures and organizations should evolve to become financially self-sufficient, the Executive Committee concludes that providing this funding during the At-Large Advisory Committee's start-up period would be beneficial to the establishment of an At-Large Advisory Committee that effectively fosters informed participation in ICANN by individual Internet users;

[6] Resolved that the President is authorized to expend, from the 2002-2003 ICANN budget, up to US$33,000 to cover expenses of the Interim At-Large Advisory Committee members for travel to and from and attendance at the Rio de Janeiro meeting in late-March 2003.

In discussion, members of the Executive Committee agreed that start-up funding was necessary to support the At-Large Advisory Committee. Members expressed concern, however, that there should be no expectation that ICANN funding would be used to support the At-Large Advisory Committee in the long term. Instead, it was viewed as imperative that the At-Large Advisory Committee secure funding from other sources.

Dr. Cerf proposed that paragraph [5] of the resolution be amended by changing "should" to "need to" immediately before "evolve to become financially self-sufficient". This was accepted as a friendly amendment.

The Executive Committee then unanimously adopted the following resolution:

Whereas, in resolution 03.07 the Board appointed the Interim At-Large Advisory Committee to serve, under Article XX, Section 7(5)(a) of the New Bylaws, until such time as ICANN recognizes, through the entry of a Memorandum of Understanding, the Regional At-Large Organizations (RALOs) identified in Article XI, Section 2(4) of the New Bylaws;

Whereas, the Interim At-Large Advisory Committee has requested funding of expenses for its members to travel to and from and to attend the ICANN meetings in Rio de Janeiro, Brazil, in late-March 2003;

Whereas, the President has reviewed the request and recommends that he be authorized to expend, from the 2002-2003 ICANN budget, up to US$33,000 to cover expenses of the Interim At-Large Advisory Committee members for travel to and from and attendance at the Rio de Janeiro meeting;

Whereas, the Finance Committee has stated that the necessary funds are available and recommended that these meeting expenses be funded;

Whereas, while of the view that the At-Large Advisory Committee and its related structures and organizations need to evolve to become financially self-sufficient, the Executive Committee concludes that providing this funding during the At-Large Advisory Committee's start-up period would be beneficial to the establishment of an At-Large Advisory Committee that effectively fosters informed participation in ICANN by individual Internet users;

Resolved [EC03.3] that the President is authorized to expend, from the 2002-2003 ICANN budget, up to US$33,000 to cover expenses of the Interim At-Large Advisory Committee members for travel to and from and attendance at the Rio de Janeiro meeting in late-March 2003.

Renewal of IANA Functions Contract

Mr. Touton reported that ICANN had received a sole-source request for quotation from the United States Department of Commerce to continue ICANN's provision of the IANA functions. The present contract with the United States Department of Commerce expires on 31 March 2003. Mr. Touton then described the terms of the request for quotation, which would obligate ICANN to perform the IANA functions for six months, but renewable at the United States Department of Commerce's option for up to three option periods lasting two-and-one-half years longer. He recommended that the Executive Committee authorize submission of a response to the request for quotations and entry of a contract between ICANN and the United States Department of Commerce based on the request and the response.

Upon Mr. Kraaijenbrink's motion, seconded by Dr. Kyong, the Executive Committee unanimously adopted the following resolution:

Whereas, ICANN's current contract with the United States Department of Commerce for performance of the IANA functions, which has been twice extended, expires on 31 March 2003;

Whereas, on 14 February 2003 the United States Department of Commerce requested ICANN to provide a quotation (Request for Quotation No. DG1335-03-RQ-0030) for the continued performance of the IANA functions, without cost to the United States Government, for a base period extending from 1 April 2003 to 30 September 2003, with the United States Department of Commerce having the option to extend for option periods from 1 October 2003 to 30 September 2004, from 1 October 2004 to 30 September 2005, and from 1 October 2005 to 31 March 2006;

Whereas, the General Counsel has briefed the Executive Committee on the terms of the request for quotation and has recommended that ICANN enter into a renewal contract on those terms;

Resolved [EC03.4] that the President and General Counsel are authorized to submit a quotation in response to the 14 February 2003 request and to enter into a renewal contract with the United States Department of Commerce for the performance of the IANA functions on the terms stated in the Request for Quotation No. DG1335-03-RQ-0030.

There being no further business, the meeting was adjourned at 22:30 UTC (2:30 pm U.S. Pacific Standard Time).

_______________________
Louis Touton
Secretary

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."