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Minutes | Board Finance Committee (BFC) Meeting 29 May 2019

BFC Attendees: Maarten Botterman, Ron da Silva (Chair), Danko Jevtovic, and Tripti Sinha

BFC Apologies: Khaled Koubaa

Other Board Member Attendees: Merike Kaeo

ICANN Org Attendees: Susanna Bennett (SVP, Chief Operations Officer), Michelle Bright (Board Content Coordination Director), Xavier Calvez (SVP, Chief Financial Officer), Franco Carrasco (Board Operations Specialist), James Caulfield (VP, Risk Management), Aaron Jimenez (Board Operations Sr. Coordinator), Elizabeth Le (Associate General Counsel), Alex Morshed (Senior Financial Analyst III), Cyrus Namazi (SVP, Global Domains Division), Becky Nash (VP, Finance), Wendy Profit (Manager, Board Operations), Shani Quidwai (Director of FP&A), Amy Stathos (Deputy Genereal Counsel), Christine Willett (VP, gTLD Operations) and Victoria Yang (Operations Program Manager)

The following is a summary of discussions, actions taken and actions identified:

  1. Approval of BFC Meeting Minutes – The BFC approved the meeting minutes of the 8 March and 24 April 2019 meetings. A modification was made to the minutes to more clearly identify the BFC's prior approval of a recommendation to the Board for the FY20 Update to the Five-Year Operating Plan and FY20 Operating Plan and Budget.

  2. BFC Workplan – The BFC reviewed its Workplan, which is on target.

  3. Contracting Approvals – The BFC received a briefing from ICANN organization on its recommendation to approve vendor contracting for the Emergency Back-End Registry Operator (EBERO) program. To identify potential EBERO program vendors, ICANN org followed its standard procurement process with a published Request for Proposal on 17 October 2018 to identify one or more providers capable to service the EBERO program in each of the three ICANN Geographic Regions with the highest volume of registry operators – Asia/Australia/Pacific, Europe and North America. ICANN org performed a thorough evaluation of the proposals received. ICANN org identified several bidders that have a clear understanding of the work involved, and the capability and infrastructure to perform at the appropriate service levels. In addition, these providers understand the current industry and ICANN's multistakeholder model. The BFC discussed the Request for Proposal procurement and evaluation process and approved a recommendation to the Board to authorize the President and CEO, or his designee(s), to enter into, and make disbursement in furtherance of contracts for vendors for the EBERO program. The BFC approved a recommendation to the Board to approve contracting for the bidders have demonstrated its capability to support the EBERO program.

    • Action: ICANN org to prepare materials for Board consideration at its next meeting.

  4. Five-Year Operating Plan Funding Projections Update – The BFC received an update from ICANN org on funding projections in support of the Five-Year Operating Plan, which included the methodology and market analysis developed as part of the funding assumptions and projected funding levels over the next five years. In developing the projections, a range of factors are evaluated including recent and expected marketplace developments likely to have an impact on supply-side and demand-side conditions. ICANN org engaged with the DNS industry analyst and consulting firm ZookNIC Inc. to develop a summary of historical and forecast marketplace trends to support the development of its funding projections for FY2021-2025. The assumptions and projections will be published for public consultation as part of the first public comment period next month.

Published on 31 July 2019