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Minutes | Board Finance Committee (BFC) Meeting 20 February 2020

BFC Attendees: Harlad Alverstrand, Becky Burr, Ron da Silva (Chair), Lito Ibarra, Danko Jevtović, Ihab Osman, and Tripti Sinha

Other Board Member Attendees: Avri Doria and León Sánchez

ICANN Org Attendees: Ted Bartles (Meeting Production Operations Senior Manager) Xavier Calvez (SVP & Chief Financial Officer), Franco Carrasco (Board Operations Specialist), Becky Nash (VP, Finance), Wendy Profit (Board Operations Senior Manager), Shani Quidwai (Director, Financial Planning & Analysis), Jennifer Scott (Senior Counsel), Amy Stathos (Deputy General Counsel), and Nick Tomasso (VP, Global Meeting Operations & Managing Director – Middle East & Africa)

The following is a summary of discussions, actions taken and actions identified:

  1. BFC Workplan – The BFC reviewed its Workplan, which is on target.

  2. Review of ICANN74 Meeting Venue and Hotel Contracting Decisions – The BFC received a presentation from ICANN org regarding the proposed June 2022 ICANN74 meeting venue and hotel contracting costs. The Board, with a recommendation from the BFC, is responsible for authorizing any costs totaling $500,000.00 and over and the ICANN74 meeting costs qualify for such authorization. ICANN org explained that it performed its due diligence on the selected venue in The Hague, Netherlands, including ensuring that the venue was selected in consideration of ICANN org's cost-savings measures for its meetings. Upon analyzing proposals for ICANN74 meeting venues to identify those that met the Meeting Location Selection Criteria, ICANN org recommended to the BFC that it recommend that the Board authorize the ICANN74 meeting venue and hotel contracting and disbursement costs. The BFC discussed ICANN org's recommendation, including comparing the ICANN74 meeting costs with the cost of other ICANN meetings. Following discussion, the BFC recommended that the Board authorize ICANN org to enter into, and make disbursements in furtherance of, contracts for the ICANN74 meeting.

    • Action: ICANN org to prepare materials for Board consideration.

Published on 31 March 2020