Public Participation Committee (PPC) Minutes 19 May 2011

PPC Attendees: Mike Silber – Chair; Sébastien Bachollet; Thomas Narten; Gonzalo Navarro; Katim Touray; and Kuo-Wei Wu

Invited Attendees: Chris Disspain

Staff Attendees: Akram Atallah – Chief Operating Officer; Elise Gerich – Vice President, IANA; David Olive – Vice President, Policy Development Support; Alina Syunkova; Ken Shiu; Nick Tomasso and Filiz Yilmaz

The following is a summary of discussion, action taken and actions identified:

  1. ATRT Implementation Work: Staff presented an update to the PPC on the ongoing work to implement the ATRT recommendations regarding improvements to the public comment process.

    • Action:

      • In advance of broader circulation, staff to provide the PPC with a draft process flow overview of the proposed public comment process and the related work to implement the recommendations in a timely fashion.

  2. Reports on Newcomers Activities and Remote Participation during ICANN 40: Staff provided a brief summary of successful newcomers' activities at the San Francisco/Silicon Valley ICANN meeting, as well as remote participation services. The PPC discussed potential ways that both programs could be improved and the types of metrics that may assist in evaluating the success of each program.

    • Action:

      • Staff to provide information to PPC regarding feasibility of the implementation of local networks for participants on site at the meeting location to reduce strain on external networks.

  3. Meetings for the Next Decade: Staff briefed the PPC on the prior work on the community consultation on the Meetings for the Next Decade project, and the status of recommendations arising out of that work.

    • Action:

      • Staff to advise the PPC on required resources for staff to recommence the community consultation on the Meetings for the Next Decade project.

  4. Community update in Singapore: The PPC discussed the potential for a community update session during the upcoming Singapore meeting and potential agenda items. The Chair noted that he would be working with staff in the coming weeks to identify agenda items.

  5. Workplan review: The PPC noted that staff was in the process of revising the PPC workplan and this would be discussed more fully after the new version is released.

  6. Discussion session in Singapore for proposed Summit on Developing Countries: The PPC briefly discussed the arrangements and invitations for an initial planning session for a proposed summit on developing countries.

    • Action:

      • PPC members to advise the leaders of the SOs and ACs, as well as the review teams formed under the Affirmation of Commitments, of the preparatory meeting as well as anticipated topics for discussion.