Board Finance Committee (BFC) Minutes 7 August 2013

BFC Attendees: Sébastien Bachollet, Cherine Chalaby (Chair), Chris Disspain, and George Sadowsky

Other Board Attendees: Steve Crocker

Staff Members Present: Susanna Bennett – Chief Operating Officer, Xavier Calvez – Chief Financial Officer, Fadi Chehade – President & CEO, Megan Bishop, Elizabeth Le, and Amy Stathos

The following is a summary of discussions, actions taken and actions identified:

  1. Approval of FY14 Budget – The BFC reviewed the current version of FY14 Operating Plan and Budget and the changes since it was posted for public comment in May. The primary changes relate to the additional costs for the implementation of the ICANN Strategy Panels and the At Large 2014 Summit (Atlas II), which have been added to the Budget as "exceptional expenses". Staff reported that the cost for the "exceptional expenses" has decreased from the previously projected amount of US$4.3 million to US$3.9 million due to a refinement in calculation, rather than any substantive changes. The BFC discussed how best to make transparent the "exceptional expenses" line items. The BFC also discussed whether rearranging the pages would more clear preview of the New gTLD Program in its entirety before delving into the details in later pages of the Budget. The full details for the additional requests are set forth in the appendix accompanying the presentation. Staff further advised that the "FY14 Budget – Registrars fees" information has been updated to include more details about registrars fees. The BFC recommended that the Board adopt a resolution adopting the FY14 Budget.

    • Action:

      • Staff to revise the FY14 Operating Plan and Budget as discussed and forward the presentation along with the recommendation to the Board for approval at its next meeting.

  2. Approval of Contract for expansion of Los Angeles office – Staff presented the BFC with a proposal for a contract for construction work in Los Angeles office. The Board previously approved the lease of additional space on the fourth floor of the Los Angeles building where ICANN currently occupies the third floor. Since that time, ICANN has obtained a proposal for the build out of the leased space from the contractor that built the third floor. The BFC moved to recommend that the Board adopt a resolution authorizing the President and CEO to enter into an agreement with for the construction of the additional office space.

    • Action:

      • Staff to forward the recommendation to the Board for approval at its next meeting.

Published on 8 May 2014